§ 3.04.090. Travel and expense.

Every officer and employee is hereby allowed his or her actual and necessary traveling expense incurred in the discharge of his or her official duties, upon proper claim therefore itemized and presented as required by law. Rates for meals and other usual items may be established by the board of supervisors in aid of this provision, and rules and regulations in connection with travel and expense may be adopted by them.

A.

Mileage reimbursement. Employees who are required to use their personal vehicles for county business shall be reimbursed at the Internal Revenue Service (IRS) standard mileage rate. Adjustments to the county rate, if any, shall be made pursuant to the IRS rate effective at the time mileage is incurred.

1.

Subject to different requirement by the board of supervisors, claims for reimbursement of expenses shall be accompanied by a receipt or other voucher.

2.

Reimbursement for the use of a privately owned vehicle shall be permitted only when a county owned vehicle is not available or upon order of the board of supervisors, and subject to rules and regulations established by the board of supervisors.

B.

County vehicles shall be used only for the purpose of county business and not for personal business or pleasure of any person whatsoever. No employee shall take a county vehicle outside the county or keep any vehicle at his or her residence without authorization by the agency/department head or his/her designee and subject to the Overnight Retention of County Vehicles Policy (Policy D-10). The director of fleet services shall have the primary authority for the administrative interpretation of the Travel and Transportation Policies (D Policies). Each officer or employee having the custody of a county vehicle shall exercise due caution and prudence in the operation of such vehicle, and shall minimize the risk of damage to such vehicle using available off-street parking whenever reasonably possible, particularly during the night. Such officer or employee shall be liable to the county for damages and other expense resulting from and caused by his or her willful misconduct in the use or operation of such vehicle.

C.

When provided in the statute, ordinance, or resolution establishing a standing board, commission, or committee, or by specific resolution of the board of supervisors, the members of such a standing board, commission, or committee shall be reimbursed for their necessary actual expenses in attending the meetings thereof within the county, and for such other necessary actual travel expenses as may be authorized by the board of supervisors. Such expenses may include mileage for use of a private vehicle at rates fixed by resolution of the board of supervisors. All such travel and expenses shall be subject to the provisions of this chapter and to rules and regulations applicable to county officers and employees.

D.

Each member of the board of supervisors shall receive his or her actual traveling expenses from his or her residence to the place of meeting of the board at the county seat when attending such meetings and his or her necessary actual expenses in traveling from his or her residence or other point of origin to attend upon and while engaged in county business and returning therefrom, including mileage for use of a private vehicle at rates fixed by resolution of said board.

E.

The human resources director may authorize the reimbursement of the actual transportation cost of an applicant, for any position, who at the request of the human resources director shall travel to the place of interview in connection with consideration of his or her appointment to such position, unless such applicant withdraws his or her application after such interview or refuses the position after it is offered to him or her. This authorization shall not apply to more than three applicants for any one position at the same time.

(Ord. No. 440.1761, § 9, 9-15-2015; Ord. No. 440.1762, § 9, 1-5-2016)